Users can now enhance the security of specific forms by adding additional features. These features will provide an extra layer of security and authenticity as needed.
Note: Only Form Owners and Form Admins will have access to enable these different security enhancements. Contact your district People Admin if you need this level of access added to your account.
In this article, we will review:
Users with access to the form history have the ability to download an Audit Trail for their form submissions. The PDF will include the entire form history and any signatures made on the form. This feature will help support the districts in validating the authenticity of form submissions. To learn how to download an Audit Trail for your form, click here.
Form Owners and Form Admins can enhance the security of their forms by enabling the Email Verification feature. This feature requires initiators to input a verification code that is sent to them via email before they can gain access to the form. You can learn more about enabling this feature by clicking here.
Required Log In
This feature adds an additional layer of security by requiring that Initiators and approvers be logged into their Informed k12 account in order to access or engage with the form. Since accounts are not required to initiate or approve a form, you will want to be sure to check with your People Admin to ensure that users accessing the form have accounts. Click here for the steps to enable this.
Tokenized Link Expiration
Expiration of tokenized links will help reduce the window of access to a form and encourage regular authentication by requiring that credentials and access are re-validated. Tokenized links for initiators and approvers will expire after 6 months by default. Form Owners and Form Admins will be able customize this timeframe for individual forms. This can be customized by following these steps.