We recommend that districts manage and own the process of making any necessary changes to PDF documents. This ensures that the content remains accurate and aligns with the district’s specific needs. While, Informed K12 does not provide direct tools to create or edit PDFs, here some recommendations and guidance to make changes to your PDF. 

In this article, we will review: 

How to download a copy of your document
How to edit a PDF with Adobe Acrobat
How to edit a PDF with Google Docs
How to edit a PDF with Microsoft Word
Tips for Editing PDFs

How to download a copy of your document

If you need to download a copy of your document, you can follow these steps:

1. On the Manage page, locate and click on folder and navigate to the Document tab.
   
2. Click on More Options and click the Download Document button. 
   

How to edit a PDF with Adobe Acrobat

Adobe Acrobat is the preferred option for PDF editing. Here’s how you can edit PDFs with it:

1. Open the PDF in Adobe Acrobat:

   • Launch Adobe Acrobat on your computer.

   • Click "File" > "Open" and select the PDF you want to edit.

2. Enter Edit Mode:

   • Click the "Edit PDF" tool in the right-hand pane.

3. Make Your Edits:

   • Modify text: Click on the text you want to edit and start typing.

   • Edit images: Click on an image to resize, move, or replace it.

   • Add elements: Use the tools to add text, images, or annotations.

4. Save Your Changes:

   • Click "File" > "Save" to save the updated PDF.

Note: Adobe Acrobat requires a subscription for full editing capabilities. You can learn more here. 

How to edit a PDF with Google Docs

Google Docs is a free alternative, although its PDF editing features are limited.

1. Upload the PDF to Google Drive:

   • Go to Google Drive and click the "+ New" button.

   • Select "File upload" and choose the PDF.

2. Open the PDF in Google Docs:

   • Right-click the uploaded PDF and select "Open with" > "Google Docs."

3. Edit the Document:

   • The PDF will be converted to an editable Google Doc.

   • Edit text and images as needed.

4. Download the Edited File:

   • When done, click "File" > "Download" > "PDF Document (.pdf)" to save it back as a PDF.

Note: Formatting may change when converting, making it difficult to make edits. 

How to edit a PDF with Microsoft Word

Microsoft Word offers an easy way to edit PDFs, especially if you already use the software.

1. Open the PDF in Microsoft Word:

   • Launch Word and click "File" > "Open."

   • Select the PDF you want to edit. Word will convert the PDF into an editable document.

2. Edit the Document:

   • Make changes to text, images, and other elements just like you would in a Word document.

3. Save the File:

   • Click "File" > "Save As" and choose "PDF" as the file format to save your changes back to a PDF.

Note: Formatting and certain design elements might not convert perfectly. 

Tips for Editing PDFs

• Keep a Backup: Always save a copy of the original PDF before making edits.

• Check Compatibility: Ensure the tool you’re using supports the edits you need (e.g., text vs. image editing).

• Review Changes: After editing, double-check the PDF for formatting or content issues.